In other cases, your renter may make the request directly without understanding exactly what their recipient needs. You can typically make these letters personal, but should answer just the questions the third party asks you. You should look for certain information when asked to write a residential proof letter in order to find out exactly what the third party requires you to cover. What should you include in a proof of residency letter? Doing so is not only unethical, but it can create tons of legal trouble for you if you’re ever caught. Of course, you should never lie and write a proof of residency letter for someone that does not currently rent from you and live in one of your units. You just affirm to a third party that the renter indeed rents from you and resides where they claim to reside. You don’t need to vouch for your renter or give any sort of recommendation about their great qualities as a tenant. Unlike other letters renters may request, a proof of residency letter is a simple, straightforward, and factual statement. If the person submitting the letter cannot include supplemental evidence, they can get the letter notarized instead. Landlords and employers commonly write these letters and attach additional documents, like a lease agreement or IRS Form W-4 respectively, as supplemental proof that the person in question indeed resides where the residence letter says they do. The Department of Motor Vehicles (DMV) often requires this type of letter when someone applies for a driver’s license or street parking, but other parties may request these letters as well. What is a proof of residency letter?Ī proof of residency letter, sometimes also called an affidavit of residence or proof of residence letter, is a sworn statement that a given person truly resides at a particular address. Here’s what you need to know as a landlord, as well as an example of a residency letter to help get you started. Still, you’ll want to look for certain things before you start writing that letter, such as why you received the request, who will get your letter, and what type of information the recipient needs from you. A proof of residency letter simply confirms that the renter really does live at your property, making these letters one of the most straightforward things a renter can request. Renters may need you to verify various aspects of their residency while they rent from you.
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